Print In The Office: How To Choose The Right Paper

The paper for printing is not the same.

There are different types, sizes and qualities of paper, depending on the type of document to be printed and the device used (photocopier, printer or multifunction).

Choosing the right paper is not just about improving the final effect (print quality), but it also helps save toner and significantly reduce wear and tear on the printer, copier or multi-function device over time.

How To Choose The Right Paper For Printing In The Office

The photocopy paper must therefore be chosen in relation to:

  • for printing purposes
  • the type of document to be printed
  • the nature of the device used

To this end, it is possible to distinguish 3 types of paper:

Hand-made paper : the most common and economical (it is the classic office paper).

This product is also Ideal for non-professional uses (eg home printing) or for high volumes of printing (eg printing of paperback or large books), especially if it is text-only, in black and white.

The weights with which it is produced range from 60g to 350g.

Coated paper : Coated with a thin, glossy or matte patina, this type of paper enhances and defines the colors, making the print more vivid and brilliant. Because it absorbs less ink than other models on the market, coated paper guarantees complete drying and stability over time.

Among the most used in professional printing, be it digital or offset, this paper is perfect for printing high quality color documents, such as magazines and catalogs, flyers, brochures and leaflets. Precisely for this reason, it is often used by marketing offices, graphics agencies and photographic studios.

Special paper : it is rough or colored paper of various types. Except in special cases, it is not suitable for printing in the office.

Recycled paper: this paper has a much lower quality (and yield) than the models described above, accompanied by a higher price.

Why buy it then? Because recycled paper can significantly reduce waste and the amount of waste, helping to fight deforestation. Choosing to use this type of paper (also excellent for packaging) means transmitting a clear ethical message (and potentially also marketing): that is, that the company is particularly attentive and sensitive to protecting the environment and promoting green solutions sustainable.


The weight – which is measured per gram per square meter (g / m2) – represents the thickness of the paper as well as its consistency to the touch.

A thicker weight corresponds to a thicker, stiffer and more consistent paper: generally, we tend to increase the thickness to give the document more professionalism and prestige.

Weight Type of card Typical use
18-25 Tissue packs
25-40 “Bible” card Very large books
40-50 recycled Newspapers
60-90 USOMANO Photocopy paper for home or office use
100-150 coated Flyers, posters and letterhead
170-250 coated Brochures, leaflets, magazines
250-350 Coated, natural paper Book and magazine covers, presentation folders, business cards


Another factor to consider is the brightness (or white value) .

White grades range from 84 to 100, where 100 is the maximum degree of gloss. Each degree affects the color rendering and, in particular, the diffusion of light and the perception of individual nuances. Higher contrast is achieved by photocopies with high contrast and therefore easier to read.

The following types of paper are distinguished:

Type A paper : with a very high whiteness point, it is suitable for laser, inkjet and photocopier printers. It guarantees an excellent and high quality print to any type of document.

Type B paper : suitable for all types of inkjet or Laser Printers, for fax machines, for photocopiers and for multi-function devices, with excellent yield and a good value for money.

Type C paper : more economical, it is ideal for home or office printing, text only, black and white.



To choose the right office paper remember to:

  • Always choose an acid-free paper:to verify it, check the label and the presence of the Acid free label . The absence of acids, in fact, ensures greater resistance to light and a prolonged duration over time.
  • Check the compatibility of the paper with laser printersin the packaging .
  • Check the compatibility between paper and ink, especially when printing on uncommon paper. The ideal is to use products of the same brand.

To choose the right paper, you can always contact experts , who will help you find the perfect quality for your photocopier or printer!

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