Print Quality In The Office: 11 Tricks To Save

How many times did you happen to print a document and not immediately get the desired result? And how many times have you tried printing again, getting only partial or disappointing results?

In the worst case, the page was to be thrown away, yet there are also other costs and sunken damages that need to be considered, let’s think about:


  • Time – waste of time for toner replacement;
  • Imprecision in the work – reprint of pages unacceptable for the intended use;
  • Maintenance – cleaning of toner leaks;
  • Additional charges – purchase of additional replacement card for reprints.

Print Quality In The Office: How To Get Perfect Prints

Perfect Prints

The required result is simple: get professional quality for your business documents at low management costs, but how can these problems be solved?


Going to their origin: checking how to calibrate the printer.

Sometimes these are technical malfunctions, but other times the problems are due only to a bad set of the print quality settings.


11 Settings For The Best Print Quality In The Office

The functions available to printers are innumerable, their technology evolves rapidly, so it is easy to find yourself having to manage increasingly complete and innovative models.

In the face of specific differences between manufacturers and individual variants in the models, it is possible to isolate a list of universal settings of the most important print qualities.

By following them, you will be able to adjust the technical characteristics and color tones to adapt them to the print data:

1.Print in black and white

in the case of a low or non-scheduled block of color toner, you can continue to print using only black entering the Print Options and selecting the checkbox Grayscale (or Grayscale ).

It is an efficient process to print color documents or images that can be stored or archived in black and white because this type of printing is faster than color.

Furthermore, the black tone generated by the black and white print is more intense than that resulting from color printing.

2.Color toner savings during printing (Economy Color Printing)

From the Printing Preferences, clicking on the Detailed Settings, you can access the Quality tab: here you will find the Economy Color function.

Enabling it, you can decrease the print density to save the amount of toner consumed: you will print graphics and images with less toner than usual. The quality of the text, on the other hand, is not affected by this operation, as it will be printed normally so as to be clear and easy to read.

3.Changing the Image Printing Method

The size of an image is proportional to the pixel dimensions of the image itself. Images with more pixels (high resolution) can produce better print results at particular print size but are slower to process and print. The resolution of the image is, therefore, a compromise between the quality (quantity of data desired) and the size of the file.

You can print by giving priority to the print quality or print speed.

Changing the print size or resolution, width and height of the image will be adapted accordingly, so the amount of image data remains unchanged.

4.Correction of the color tone

It is possible to change the hue (temperature) of the color of an image.

This function is particularly suitable for overexposed (too light) or underexposed (too dark) images.

5.Uniform printing of low-resolution images

When we print at low resolution, the image may not be printed as it appears on the screen. This occurs, for example, when we need to print an image from the web, where images are the (generally) low resolution to reduce data size. So remember to set the setting for uniform printing of low-resolution images first, bearing in mind that when printing a web page on multiple sheets, text and images at the connection points between the sheets may not be printed.

6.Changing the dithering pattern

Dithering is a technique that uses small dots printed in patterns to create the illusion of colors and shades that cannot be physically reproduced.

“Pattern of screening” therefore means a pattern of dots used to simulate a color or the shadow of an image. Changing the pattern also changes the characteristics of the image. You can select a pattern that is suitable for the image to be printed.

7.Using the error diffusion

The error diffusion is a type of dithering that produces halftones by printing dots with a higher density for dark colors and diffusely for light colors. Select the pattern that most closely matches the image to be printed.

Keep in mind that the result varies depending on the operating system or application and it is possible that the error diffusion is not printed correctly.

8.Adjusting brightness, contrast, and saturation

You can also adjust the settings for brightness (lighten or darken the image), contrast (obtain darker dark areas and brighter light areas) from the Quality menu (see step 2) and saturation (brighter or less vivid image) for printing.

9.Adjusting Color Balance

From the Printing Preferences, enter the Main tab ( Main ), select Manual for Color /Intensity, and then click Set, so will see the window ” Manual Color Adjustment “.

You can adjust the color balance by changing the mixing of red (R), green (G) and blue (B): each color becomes more intense when the cursor is moved to the right and less intense when it is moved to the left; for example, if the intensity of cyan decreases, red becomes more intense.

10.Print with particular CMYK colors.

Four-color printing uses the basic colors: cyan, magenta, yellow and black (CMYK), preferably at 300 dpi resolution.

You can print using particular CMYK colors. In this case, always from the Quality menu, opening Separate in CMYK, you can proceed with printing using only the chosen color.

11.Print brilliant images.

Finally, by changing the settings of the printer properties or using special paper, brilliant images can be printed: in the latter case, from the Quality tab, simply select the Glossy paper mode checkbox.



We have seen how to calibrate the printer in the office, but it is important to know that, thanks to these settings, you can save on printing costs only by adjusting the print quality.


Attention: in some cases, it is not possible!

Optimizing the efficiency of print quality in the office is only possible when the actual consumption is paid, as in the model envisaged by

In all other service and supply models, it is not useful, because you pay a flat rate on the expected consumption or on the number of copies; consequently, if you save by optimizing the print quality, the only one who gets a real benefit is the supplier.

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